Office of the Regional Clerk

COMMITTEE ROOM “A” ADMINISTRATIVE CENTRE 17250 YONGE STREET		WEDNESDAY, SEPTEMBER 24, 2008
NEWMARKET, ONTARIO			1:00 p.m.


			Page No.

1.	SWEARING IN OF BARBARA BARTLETT, REGIONAL COUNCIL APPOINTEE TO THE POLICE SERVICES BOARD On June 19, 2008, Regional Council appointed Mrs. Barbara Bartlett of the Town of Newmarket as a citizen member to the Regional Municipality of York Police Services Board for the term July 1, 2008 to November 30, 2010, or until her successor is appointed.

2.	INTRODUCTION OF ADDENDUM ITEMS, ANY OTHER BUSINESS AND CONSIDERATION OF PRIVATE ITEMS

3.	DISCLOSURE OF INTEREST

4.	CONFIRMATION OF MINUTES OF JUNE 25, 2008			1

PRESENTATIONS

5.1	Chairman Danny Wheeler and Chief Armand P. La Barge will make a presentation to retired Superintendent Gordon Smyth for his years of dedicated service to the York Regional Police and the citizens of York Region.

5.2	Chairman Danny Wheeler and Chief Armand P. La Barge will make presentations to Mr. Earl Dusek, Regional President for Simcoe, York and Durham, Rogers Television and Mr. David Blackwell, Senior Producer, Rogers Television for their ongoing support of the York Regional Police and promotion of community safety and awareness.

5.3	Lory Paterson, District Manager, York Region, Easter Seals Ontario, will make a presentation to Chief Armand P. La Barge in appreciation of the support of the York Regional Police for the Easter Seals Run/Walkathon founded by Mr. Joe Persechini.

5.4	Chief Armand P. La Barge and the York Regional Police team will make a presentation on Armed Robbery, Home Invasions and Carjackings.

COMMUNICATIONS

6.	Lloyd Russell, Commissioner of Finance and Treasurer, York Region, September 10, 2008, requesting that the Police Services Board explore the feasibility of assuming the Regional 911 Emergency Services program and transferring it to the York Regional Police operating budget.	11

REPORTS OF THE CHIEF OF POLICE

7.	2007 National & Provincial Crime Statistical Comparison	13
	Attachment
	RECOMMENDATION

	1. That the Board receive this report pursuant to Crime, Call and Public Disorder Analysis, York Regional Police Procedure LE-003.

8.	2008 Semi-Annual Statistics	21

	RECOMMENDATION

	1. That the Board receive this report pursuant to Crime, Call and Public Disorder Analysis, York Regional Police Procedure LE-003.

9.	Semi-Annual Report on Public Complaints	33

	RECOMMENDATION

	1. That the Board receive this report pursuant to Section 31(1)(j) of the Police Services Act, Board By-Law No. 06-04 respecting the Administration of the Complaints System under Part V of the Police Services Act, and Citizens Complaints / Policies / Services / Conduct, York Regional Police Procedure Al-311.

10.	Sergeant or Detective and Staff Sergeant or Detective Sergeant Promotions	41

	RECOMMENDATION

	1. That the Board receive this report.

11.	Promotions – Auxiliary	43

	RECOMMENDATION

	1. That the Board receive this report.

12.	Financial Statements for the Period Ending August 31, 2008	47
	Attachment1 Attachment2 Attachment3 Attachment4
	RECOMMENDATION

	1. That the Board receive the Financial Statements for the eight-month period ending August 31, 2008, pursuant to Police Services Board Policy No. 01/05.

13.	Repayment of the Interim Financing for the Community Safety Village of York Region	59

	RECOMMENDATIONS

	1. That the Board receive this report; and 2. That the Board forward this information to Regional Council through the Finance and Administration Committee.

14.	Roadmap to Inclusivity – Verbal Report by Chief Armand P. La Barge

15.	Quality Service Standards	63

	RECOMMENDATION

	1. That the Board receive this report pursuant to Customer Service Board Policy No. 02/03.

16.	Purchase of Radios	67

	RECOMMENDATIONS

	1. That the Board authorize the purchase of up to 63 Motorola XTL 2500 mobile radios, and up to 78 Motorola Astro Digital XTS 2500 portable radios, along with ancillary equipment, from Motorola Canada Inc. at a value not to exceed $419,171.00 including all applicable taxes; and 2. That the Chief be authorized to execute the contract with Motorola Canada Inc., subject to approval of the Region’s Legal Services as to form and content.

17.	Sole Source Purchase of Thermal Imaging Camera	71

	RECOMMENDATIONS

	1. That the Board authorize the purchase of a Thermal Imaging Camera (FLIR) used in Air2 from L-3 Communications Wescam as a sole source purchase, at a cost not to exceed $130,000 USD; and 2. That the Chief be authorized to enter into an agreement, subject to the approval of the Region's Legal Services as to form and content, with L-3 Communications Wescam for the immediate supply of a loaner camera at no cost until March 2009 when L-3 Communications Wescam can supply the new camera.
18.	Lease of Additional Office Space	75

	RECOMMENDATIONS

	1. That the Board authorize entering into a contract with Newmarket Property Corporation to lease an additional 2,036 square feet of space at 16775 Yonge Street, Newmarket, Unit Number 2 and Unit Number 3; and 2. That the term of the lease be for a period of 3 years commencing on October 1, 2008, and terminating on September 30, 2011; and 3. That the Chief of Police be authorized to execute the lease, subject to the approval of the Region’s Legal Services as to form and content; and 4. That the lease extension provide for an option to renew for a further period of 3 years, and the Chief of Police be authorized to exercise the renewal option on behalf of the Board, subject to fulfillment of the conditions set out in this report; and 5. That pending approval of the above recommendations, the Board provide notice of the lease to the Region’s Treasurer for reporting purposes under the Region’s Financing and Debt Policy.

19.	Renewal of Lease	79

	RECOMMENDATIONS

	1. That the Board authorize a renewal of the lease agreement between the Board and Newmarket Property Corporation for Unit 225 at the Yonge Mulock Centre situated at 16775 Yonge Street, Newmarket, consisting of 1,338 square feet of office space and 650 square feet of storage space for a period of 3 years effective December 1, 2008, and terminating November 30, 2011; and 2. That the Chief be authorized to execute the lease agreement with Newmarket Property Corporation subject to approval of the Region's Legal Services as to form and content; and 3. That the lease agreement provide for an option to renew for a further period of 3 years, and the Chief of Police be authorized to exercise the renewal option on behalf of the Board, subject to fulfillment of the conditions set out in this report; and 4. That pending approval of the above recommendations, the Board provide notice of the lease to the Region’s Treasurer for reporting purposes under the Region’s Financing and Debt Policy.

20.	Delegation of Authority - Public	83

	RECOMMENDATION

	1. That the Board receive this report pursuant to Police Services Board Delegation of Signing Authority – Chief of Police Policy No. 07/04.

REPORTS OF THE EXECUTIVE DIRECTOR

21.	2009 Public Interest Agenda and Schedule of Board Meetings	87

	RECOMMENDATION

	1. That the Board approve the proposed public interest agenda and schedule of meetings for 2009.

22.	Canadian Association of Police Boards Conference	91

	RECOMMENDATION

	1. That the Board receive this report in accordance with its Conference Attendance and Travel Expense Policy No. 04/00.

23.	Public Relations Reserve Fund	99

	RECOMMENDATION

	1. That the Board receive this semi-annual report in accordance with its Public Relations Reserve Fund Policy No. 08/08.

OTHER BUSINESS

24.	BY-LAW NO. 08-08 CONFIRMING THE PROCEEDINGS OF THE MEETING	101

ADJOURNMENT

	Note: Draft Minutes of this meeting are posted on the Board’s web site at www.yrpsb.ca one week following the Board meeting.

	Regional Municipality of York Police Services Board
	17250 Yonge Street, Newmarket, Ontario, Canada L3Y4W5 (905)830-0303 or Toronto line (905)773-1222 (Ext. 7906) Fax: (905)895-5249 E-mail: psb@yrp.ca
		To make a difference in our Community